This article is relevant to users on the Pro, Extend, and Enterprise plans.
Under each Course, you can easily manage Facilitators, Groups and Learners (as well as other Course Settings) by going to the 'Enrollments' tab after clicking 'Edit' on a Course.
To enroll a Learner, they must first be added into a Group on the Course. The reason you need to create a Group before assigning Learners is that you may want to teach different Groups at different times and/or view Reports related to a single Group (you may even want to compare the performance of different Groups accessing the same Course).
Begin by selecting the ‘Add Group’ button.
From here, you can duplicate or mirror an existing Group, or create a new one (the Course Start and Course End data is optional, and can always be modified later):
When you’re done, select the ‘Save’ button.
Now expand your new Group and click the ‘Add Learners’ button.
From here, you can either add new members or enroll existing members into your group. If you haven't already added members to your account you will need to click the 'Add New Members' button. If you have, then you can go straight to searching for them using the input box.
Adding New Members
If you haven't added members to your Workspace yet, select the ‘Add more Members’ button. From here, you can ‘Invite’ new Learners by entering their emails line by line in the box provided. Click 'Add Members' once you're done adding all of your members.
After Clicking done, you'll see that your new members have been added to the list for enrollment. Click the 'Enroll Learners' button to enroll these members.
Note: It’s possible to ‘Invite’ new Members to your platform without them receiving a notification by going to the Manage page, but you should not ‘Enroll’ Learners until you are ready to start delivering your Course (unless it is scheduled for availability in the future). Enrollment notifications are sent immediately.
Enrolling Existing Members
If you've already added members to your Workspace, use the input box to start searching for members.
Once you've found a match, select the member and they will be added to the list. Click Enroll Learners when you're done.
If you’d like someone other than yourself to facilitate your Course, start by adding a Facilitator to the Course. Click the ‘Add Facilitators’ button (this can be a new or existing member – for new Facilitators, simply enter the email of the facilitators you’d like to invite).
After adding a Facilitator, you can decide what permissions they have; Enroll, or Teach. Facilitators have no author privileges, but the 'Teach' permission allows them to preview Courses, see Learner Reports, and mark Assignments.
The ‘Enroll’ permission allows Facilitators to enroll new Learners. Refer to this FAQ article on Coassemble Permissions for more information.